The Role: Administrative Assistant
The Location: Perth
The Team: You will be a core team member of the Administration team providing high level admin support and ensure daily operation efficiency.
Your Skills: You have solid administration assistant experience from the financial services industry (preferable) and have prior experience supporting large teams. You are a detail-oriented individual and can work well under pressure.
Outlook Calendar scheduling and meeting bookings for teams; coordinate the arrangement of facilities such as meeting rooms, equipment, food & beverage etc.
Book & prepare team member’s itineraries for domestic and international travel, including visas, flight/s, accommodation, car pickup/drop-off etc.
Book & facilitate video and audio conferences, including connectivity setup
Create and update documents (presentations, letters, memos, databases etc.) within Microsoft PowerPoint Word, Outlook and Excel
Collate and administer Travel & Expense (T&E) in Concur system for team members
Facilitate events and team or company activities, as required
Coordination with Communications team on any press releases or internal/external communication requirements
Coordinate the onboarding/transfer/off boarding of staff in assigned area including assistance with IT setup/update/disable
Manage meeting room bookings and calendar including coordination of department meetings and/or external client events
Handle and respond to email correspondence and phone calls
Handle photocopying, printing, mail and document distribution
Perform other tasks from time to time
What we’re looking for:
Bachelor degree in business or any related subjects
Solid administrative assistant or executive assistant experience in other financial institutions supporting sales team or large teams
Possess excellent organizational and communication skills (oral and written)
Professional phone manner and demeanor and excellent interpersonal skills
Must be able to work in a fast-paced team environment and to work independently, as well as work on projects as required
Must have high level of interpersonal skills to handle sensitive and confidential situations
Proficient in XP Word, Excel, Outlook, PowerPoint, LinkedIn, SalesForce, Concur
Ability to multi-task and prioritize work as needed
About S&P Global Corporate
At S&P Global, we don’t give you intelligence—we give you essential intelligence. The essential intelligence you need to make decisions with conviction. We’re the world’s foremost provider of credit ratings, benchmarks and analytics in the global capital and commodity markets. Our divisions include S&P Global Ratings, S&P Global Market Intelligence, S&P Dow Jones Indices and S&P Global Platts. For more information, visit www.spglobal.com
To all recruitment agencies; S&P does not accept unsolicited agency resumes. Please do not forward such resumes to any S&P Global employee, office location or website. S&P Global will not be responsible for any fees related to such resumes.