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JobDescription :

The Role:  Administrative Assistant

The Location: Perth

The Team: You will be a core team member of the Administration team providing high level admin support and ensure daily operation efficiency.

Your Skills:  You have solid administration assistant experience from the financial services industry (preferable) and have prior experience supporting large teams. You are a detail-oriented individual and can work well under pressure.

Responsibilities:  

  • Outlook Calendar scheduling and meeting bookings for teams; coordinate the arrangement of facilities such as meeting rooms, equipment, food & beverage etc.

  • Book & prepare team member’s itineraries for domestic and international travel, including visas, flight/s, accommodation, car pickup/drop-off etc.

  • Book & facilitate video and audio conferences, including connectivity setup

  • Create and update documents (presentations, letters, memos, databases etc.) within Microsoft PowerPoint Word, Outlook and Excel

  • Collate and administer Travel & Expense (T&E) in Concur system for team members

  • Facilitate events and team or company activities, as required

  • Coordination with Communications team on any press releases or internal/external communication requirements

  • Coordinate the onboarding/transfer/off boarding of staff in assigned area including assistance with IT setup/update/disable

  • Manage meeting room bookings and calendar including coordination of department meetings and/or external client events

  • Handle and respond to email correspondence and phone calls

  • Handle photocopying, printing, mail and document distribution

  • Perform other tasks from time to time

What we’re looking for:

  • Bachelor degree in business or any related subjects

  • Solid administrative assistant or executive assistant experience in other financial institutions supporting sales team or large teams

  • Possess excellent organizational and communication skills (oral and written)

  • Professional phone manner and demeanor and excellent interpersonal skills

  • Must be able to work in a fast-paced team environment and to work independently, as well as work on projects as required

  • Must have high level of interpersonal skills to handle sensitive and confidential situations

  • Proficient in XP Word, Excel, Outlook, PowerPoint, LinkedIn, SalesForce, Concur

  • Ability to multi-task and prioritize work as needed

About S&P Global Corporate

At S&P Global, we don’t give you intelligence—we give you essential intelligence. The essential intelligence you need to make decisions with conviction. We’re the world’s foremost provider of credit ratings, benchmarks and analytics in the global capital and commodity markets. Our divisions include S&P Global Ratings, S&P Global Market Intelligence, S&P Dow Jones Indices and S&P Global Platts. For more information, visit www.spglobal.com

To all recruitment agencies; S&P does not accept unsolicited agency resumes. Please do not forward such resumes to any S&P Global employee, office location or website. S&P Global will not be responsible for any fees related to such resumes.

Job ID :
235515
Posted On :
2-14-2018
Location :
West Perth, AU
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